I was recently driving with my son through Sydney when the car in front of us switched lanes without any warning right in front of another vehicle. Behind was another car who then needed to slap on their brakes to give everyone room. I calmly explained to my son ‘that’s why you need the 3 second rule’. You know, the one that says no matter the speed you’re doing make sure there is always a 3seconds between you and the car in front. Sadly there are a few drivers out there who don’t know about the 3 second rule. (Good thing I’m perfect!)
If we have buffer zones when driving then why don’t we have buffer zones in event run sheets? To get the most from your conference facilitator or MC you need to ensure there is enough room – timewise.
So often in event
Here are three reasons why your conference facilitator will love you
You’ll get the most out of your conference Facilitator
You’re paying good money for your conference facilitator (at least I hope you are) so you want to give them the time needed to edify your speakers, create links, add relevant anecdotes, energise people, and get participants thinking and talking about what they just heard. A good facilitator is a theme weaver, and it’s their job to support and enhance your program, and they can only do that if you give them enough time to do so, otherwise you’ve paid someone who only has time to thank the previous speaker and introduce the next one.
You’ll get the most out of your keynote speakers.
No matter how well you plan someone is going to go over time and the last thing you want is other speakers stressing out. Many internal speakers are thrown (and sadly many professional ones too) if you ask them to trim their time. I’ve coached loads of executive presenters over the years and the one thing I wish I didn’t have to teach them is how to build their presentations so they can cut 5 or 10 minutes off if they need to, without affecting their message or delivery.
Your delegates will learn more, retain and apply more.
Building buffers also
It takes the stress out of things. For everyone
I know I said three but this one kind of sums it all up. Nothing more to be said really.
Just as keeping 3-seconds distance between you and the car in front might seem excessive, having a 5-minute buffer between speakers may seem unnecessary, but it will make sure you arrive safely at your conference destination. It will also make sure your participants get the most from the journey and that you get the most from your conference facilitator,
your speakers, and your sponsors.
By the way, this artciel first appeared in micenet magazine in December 2017. Nigel Collin was the author